COVID-19 Update – March 17, 2020

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This email was sent to the UofT community on March 17th, 2020. Please read it to stay updated on the situation. 

As Canada continues to deal with the repercussions of the COVID-19 pandemic, the University remains committed to playing our part in ensuring the health and wellbeing of our community. Equally important is our commitment to three core activities:

  • ensuring that our students can complete their term,
  • providing a place to live for those students in residence who are unable to return home, and
  • supporting the critical COVID-19 and time-sensitive research endeavors of our world-class scholars.

As part of Canada’s efforts to limit the spread of COVID-19, the Premier of Ontario has today declared a state of emergency and the Prime Minister has encouraged all Canadians to stay home wherever possible. In response to these announcements, we are working to allow more employees to telecommute and to have more flex-time arrangements.

The University remains open but encourages employees who can work from home to do so. For the University to deliver on our commitments to teaching, residences and critical research, some employees will be required to come to our campuses, and we remain committed to their health and safety. Some employees may be assigned to other duties.

This memo contains more details about what this will entail.

Academic Continuity

At the core of our actions is our commitment to enable students to complete their term and start the summer session. Following our memo of March 13, faculty and instructors are now delivering the remainder of their courses without in-class instruction.

Libraries at the University of Toronto will be closed as of 11:59 pm, March 17, 2020. The Robarts Library at the St. George campus and the libraries at UTM and UTSC will be open to members of the U of T community with limited staff and very limited services to support technology needs for those students who need to access resources required to complete their courses. All digital services remain operational and accessibility services will also be available. 

Student Residences

We will continue to provide residences for those students who cannot return home at this point.  The University is working on ways to support students who will not be able to return home when the term ends. 

More information for students living in residences will be available on the Office of the Vice-Provost Students website.

Research

In accordance with guidance from government officials, the University is advising that all lab-based research operations must be shut down no later than 5 pm, Friday March 20, 2020. We will consider exceptions for critical COVID-19 research and time-sensitive critical projects that are approved by the Incident Management Team based on the University’s protocol for the approval of critical or time-sensitive research.

Those who are able to continue their research off-campus should continue as long as it is safe to do so and should assign appropriate work to trainees and staff. For research staff who cannot be assigned remote tasks, HR & Equity has provided guidance (see below) about pay continuance and potential redeployment.

Shut down of laboratory research operations should be done in a safe and orderly manner according to the guidance provided by the U of T Research Oversight and Compliance Office. 

Maintaining Operations and Working Remotely

The University has been developing business continuity plans and together we are consulting with senior leadership to ensure that these plans allow the core functions of the University to continue.

Any employee who can work from home should do so. Guidance on telecommuting, flex-time arrangements, and pay continuity for those who cannot work from home can be found on the HR & Equity COVID-19 website.

For the University to deliver on our commitments to teaching, residences and critical research, and the services to support these activities, some employees will be required to come to our campuses. We remain committed to their health and safety. Managers should refer to the University’s Business Continuity website for guidance in determining these critical functions. In order for the University to continue its operations at this time, some employees may also be assigned to other duties.

All University buildings will be closed as of 11:59 pm, March 17, 2020 to the general public. Members of the University community will need key or fob access to enter them.

For all the latest information, please see the University’s Coronavirus page. Please take the time to review our Frequently Asked Questions (FAQs), the HR & Equity COVID-19 website, and the Research Labs COVID-19 FAQs. If you or members of your unit have a question that is not covered, please consider using the Contact Us button located at the top of the FAQ section to submit your question. 

COVID-19 Update

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March 13, 2020

Dear Members,

The Union and the University continue to monitor the development of the COVID-19 pandemic. We know that members of the community are concerned, and we want to assure you that the Union, along with the University is actively planning for the possibility that the current pandemic may affect our work and activities here at U of T. 

Please note: Classes are cancelled as of Monday, March 16th, 2020 until April 3rd, 2020. 

However, university operations continue, and all three campuses will remain open.

Libraries, residences, food services, health & wellness centres, athletics and recreation facilities and other public spaces on all three campuses will remain open.

If you are sick:

We all have a role to play in limiting the spread of COVID-19. The University is asking that you stay home if you are sick.

The university has sent out its response to all union leadership, advising the following:

A temporary sick leave policy that will provide paid time off for casual or probationary employees who have tested positive for COVID-19. 

A telecommuting Guideline specifically developed for COVID-19 to provide a mechanism for employees who must work from home due to mandatory 14-day self-isolation after COVID-19 exposure, or for individuals who are immunocompromised. 

A self-declaration form that will allow employees to report a requirement for self-isolation due to COVID-19 exposure, or to request sick time following a diagnosis of COVID-19. Generally, doctor’s notes will not be required in support of these self-declarations, subject to some exceptions/limitations. 

You can find more information and links to resources on the University’s coronavirus page, including links to travel advisories and public health guidance on self-isolation. 

We appreciate the efforts of all members of the University of Toronto community as we work together to maintain a healthy environment on our campuses and preserve normal operations as much as possible. 

If you have any concerns, feel free to contact the union. 

Respectfully,

Allan James

President CUPE 3261

 

 

CUPE 3261 Christmas Parties!

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CUPE 3261 is hosting five (five!) Christmas parties for members this holiday season. This includes four dinner parties held at restaurants across the GTA, as well as our largest party held at the 89 Chestnut Ballroom on St. George campus. All CUPE 3261 members —  full-time, part-time, casual, and contract — across all 3 campuses and all 7 units are invited! (And yes it’s all free).

Members can each bring one guest, and are welcome to attend whichever party they wish (but only one!). You are not limited to the party advertised for your campus or unit. We especially encourage those who work outside of Toronto to join us at the St. George party on December 14th, which features a buffet dinner, cash bar, live DJ, dancing, and raffle prizes!

See below for details, and don’t forget to RSVP before the deadline for whichever party you choose. As with previous years, reserving your spot at the St. George party will also require submitting a cheque deposit which is returned to you upon arrival at the party (find the St. George RSVP form here).

UofT Press  FULL 
Shitake Sushi (4401 Highway 7 West, Woodbridge, ON L4L 9A9)
Saturday, November 23rd, 2019 @ 7:30pm – 9:30pm 
RSVP to Fernando Ogorek at 647-993-1071 (text or call) by November 13th.

Scarborough Campus
Franki Tomatto (7225 Woodbine Ave, Markham, ON L3R1A3)
Saturday, November 30th, 2019 @ 5:00 pm – 7:00pm
RSVP to Allan at service.workers@utoronto.ca by November 22nd.

Mississauga Campus
Tucker’s Marketplace (15 Carlson Ct, Etobicoke, ON M9W 6A2)
Saturday, December 7th, 2019 @ 7:30pm – 9:30pm
RSVP to Allan at service.workers@utoronto.ca by November 29th.

St. George Campus
Chestnut Residence & Conference Centre (89 Chestnut St, Toronto, ON M5G 1R1)
Saturday, December 14th, 2019 @ 7:00pm – 12:00am
RSVP forms are being distributed to workplaces, emailed, and are available online here. As with previous years, to prevent losses from non-attendance there is a $50 cheque deposit required (per person) that will be returned at the party. Completed forms with cheques may be given to a shop steward, mailed to the union office, or delivered to the office in person. Deadline to return forms is December 6th.

Faculty Club & 89 Chestnut
Dragon Pearl (865 York Mills Rd, Unit 2, North York ON M3B 1Y6)
Saturday, December 21, 2019 7:30pm – 10:30pm
RSVP to Tuan Vuong at tuanvuong@hotmail.com by December 6th.
(Please note: We won’t be able to be seated before 7:30PM)